Redeployment of AST secretaries to the DG GROW
A pilot redeployment operation for secretariat staff
is in progress at the DG GROW. This operation falls within the more general
framework being conducted in other DGs and for a wide range of functions
(buildings, human resources, IT, communication), as part of an ongoing quest
for savings corresponding to approximately 1,000 posts. We will return to
At the DG GROW, the AST secretaries are gradually
being redeployed to other units of the DG to plug the gaps caused by
retirement and the non-renewal of the contracts of contract workers. The aim
is to reduce the workforce to one statutory secretary per unit between now
The certified secretaries who still perform
secretariat tasks will, as assistants, have to devote themselves to a
greater extent to tasks involving communication, human resources and support
for Desk Officers in their operational duties.
In addition, bearing in mind the reorganisation /
centralisation of the tasks of ushers, the secretaries will also be
responsible for mail management. In total, this will mean an increase in
tasks for the AST secretaries, as well as for the rest of the staff. How can
well-being at work be guaranteed now?
The AST assistants will have to demonstrate
flexibility and be ready to take on certain tasks that the single unit
secretary will not have time to do.
A secretary pool will be created in each department to
cover absences and extra workloads in the units. These replacements will be
made from the work station of each employee.
As a result, the duties of the single secretary in
each unit will be related more to coordination and logistical support. They
will be less diversified, and therefore less interesting. The secretaries
will also have to cope with a constant heavy workload under pressure. This
will result in a risk of loss of efficiency and quality of work.
The Desk Officers will have to, among other things,
prepare their mission orders themselves, enter their documents in ARES and
reserve their meeting rooms, in addition of course to further casework they
will inherit between now and 2017, due to the departure on completion of
their contracts of the ENDs and contract workers. Despite the training
courses that will be arranged and given the extra workload, we can expect
these administrative tasks not to be carried out with the same level of
efficiency as previously by the secretaries.
The streamlining of the work of the AST assistants is
presently under consideration in each department of the DG GROW.